Founded June 10, 2000

By Laws

1 June 2007

COLUMBUS CORVETTE CLUB

BY-LAWS - 1 June 2007

ARTICLE I - Name

This Club will be known as the “Columbus Corvette Club.” Columbus, Georgia is the home of this club.

ARTICLE II – Purpose

The purpose of the Columbus Corvette Club is to promote Corvettes, encourage planned trips, events, and social activities for members of the Columbus Corvette Club.

ARTICLE III – Membership

Section 1 – Membership requirements

Membership is restricted to adults 18 and over. Although to be a member of this club one does not have to own a Corvette; to be a member in good standing one must have a current driver’s license and liability insurance (if intending to operate a vehicle while participating in club activities), and must pay the annual membership dues and any other fees as determined by at least a quorum vote of the club membership.

Section 2 - Full Membership

Full membership includes the ability to hold office, participate in club activities, and has one (1) vote in all club elections and voted upon topics. The annual dues, as determined by the general membership, are 50 US dollars.

Section 3 - Co-Membership

A Co-Membership can be added to a full membership for an additional 10 US dollars in annual dues. Co-Memberships (Spouse or significant other) include

The ability to hold office, participates in club activities, and has one (1) vote in all club elections and voted upon topics.

Section 4 - Honorary Membership

An Honorary Member may be nominated in writing by a club member in good standing, then recommended by the Board of Directors and elected by the membership in the same manner and by the same procedures as a cub officer. An Honorary Member shall be entitled to all rights and privileges of the club except that he/she shall not vote, hold office, nor shall he/she be required to pay dues. No person shall be elected to Honorary Membership who has not rendered some special service to the club.

Section 5 – Associate Membership

Individuals that are members in good standing of another Corvette Club and wish to participate in this club’s activities on a recurring basis can pay an associate membership fee of $15 to receive the calendar and news letter. They will not have voting rights, and must agree to be subject to this club’s activities rules when they participate. They may if they choose represent their own club during this club’s activities.

ARTICLE IV – Club Functions

During club functions, all corvettes will travel as a “Group”. If a member’s corvette is not used the member may use another vehicle. Non Corvette vehicles, which accompany the club on events, need to position themselves outside of the Corvette group. Any members participating in a club-motorized event that are drivers in the said event must have a current driver’s license and liability insurance coverage on the vehicle being driven.

ARTICLE V – Meetings

Section 1 - Regular Meetings

Club dinner meetings will be held on the second Tuesday of each month at 7:00 PM or at a time determined by the Board of Directors and at a predetermined meeting place. At these meetings, the monthly reports will be presented by the officers and committees as required by the president.

Section 2 - Board Meetings

Board meetings will be held at least monthly as listed on the monthly calendar or a special meeting can be called by a majority of the Board of Directors, or the President.

Section 3 - Unscheduled Meetings

Unscheduled meetings may be called at any time by a majority of the general membership, Board of Directors, or by the President. The general membership will be given notice either in person, by phone, via e-mail, or by regular mail. Upon contact, each member of record entitled to a vote at such meeting will be given notice of the purpose, the time and the place of the unscheduled meeting.

Section 4 - Meeting Procedures

Club meetings will operate under the rules of Parliamentary Procedure. A minimum of 25% of the membership shall constitute a quorum. Each member in good standing shall be entitled to one (1) vote). Only members in attendance will be eligible to vote. Members who are not present and have not been in attendance for three or more consecutive monthly meetings will not be counted as part of the total membership for the determination of a Quorum. This does not affect the individual’s rights and status as a member in good standing.

ARTICLE VI – Officers

Section 1 – Club Officers

The elected officers of the club will be the President, Vice President, Secretary, Treasurer, the 2 Activities Directors, and the Membership Director.

Section 2 – Rank Order/Succession

The Rank Order of the club officers is: President, Vice President, Membership Director, and an Activities Director. In the event that the President and the Vice President depart the club before the May elections, the Membership Director will conduct a show of hands vote at the next monthly meeting to select an Acting President until the annual club elections. Departures of all other officers will be replaced by appointment and approval of the Board of Directors.

Section 3 – Officer Actions

Any actions or decisions of the club officers that have direct effect on the general membership shall be decided by a majority vote of the general membership.

ARTICLE VII – Duties of Officers

Section 1 – President

The President or Vice President in his/her absence will preside over club meetings as listed in Article V. In their absence, the president shall select a duly appointed representative from the current officers, in rank order, to preside over a meeting of the club. The President will also appoint such committees as necessary to carry out the activities of the club; issue the call for regular elections and special meetings; see that regular elections are held in accordance with the club’s By-Laws. The President shall appoint committee chairpersons as needed for the club.

Section 2 - Vice President

The vice president is responsible for the representing the club in absence of President. The Vice President shall also perform the duties of the Parliamentarian. The Parliamentarian shall see that all club meetings are conducted in a manner as prescribed by these By-Laws and that they are consistent with Robert’s Rules of Order.

Section 3 – Secretary

The Secretary shall be responsible for the recording and the reading of all minutes of the general membership and the Board of Directors and record same, in the club minute book. In the absence of the Secretary, another member shall be chosen by the President to perform said duties at the meeting.

Section 4 – Treasurer

The Treasurer shall receive and deposit all income into the club’s bank account and make payments of all the club’s debts. All contracts, checks, drafts, notes, and other orders for payment of money shall be signed in the name of the club by the Treasurer and the President. The President may appoint a third person from the club to sign checks. In this scenario, a minimum of two (2) of the three (3) signatures are required on each check. The Treasurer shall give a report of the financial status of the club at each regular meeting and a written monthly recap to all of the membership in the club newsletter.

Section 5 - Activities Directors

There are 2 Activities Directors. One is responsible for all local social functions and club meetings the other is responsible for all other events sponsored by the club and/or coordinated with other organization pertaining directly to activities or functions of the club. The each Activities Director shall give a report of the club activities in their area at each regular meeting and a written monthly recap in the club newsletter.

Section 6 - Membership Director

The Membership Director shall assume the responsibility for recruiting new members and verifying eligibility, as per Article III, before processing applications. The Membership Director shall give a report of all new members in the club newsletter. The Membership Director shall receive all new membership applications and membership dues prior to same being submitted to the club Treasurer.

ARTICLE VIII – Board of Directors

Section 1 – Composition of the Board of Directors

The Board of Directors shall be made up of the elected Officers, the immediate past President and five (5) Directors elected to serve on the Board of Directors. The term will be for (1) year. These positions may succeed themselves by re-election.

Section 2 – Quorum

A Quorum for the Board of Directors shall be a majority of the Board membership (7 members or more).

Section 3 – Vacancies

Any vacancies on the Board of Directors shall be filled by appointed by the President until the next general membership election.

Section 4

Club Officers may choose to have a non-board member attend the Board of Directors meeting in his/her place should they be unable to attend. Non-board members will not have a Board of Directors vote.

ARTICLE IX – Finances – (Income, Compensation, Reimbursements, Expenses)

Section 1 – Club Income

A. The Club will be financed through Membership dues and club approved fund raising.

B. Club Dues. Annual membership dues are payable to the club treasurer by June 1^st of each calendar year. When a new member joins: if there are more than six (6) months from their start date to June 1^st, the full annual amount is required. If there are less than six (6) months from their start date until June 1^st the full amount will be prorated at 1/12^th of the annual dues scheduled for each full month between the two dates. Children of club members, over 18, that own a corvette must have their own membership. Members that started with the club on or before August 10^th 2000, and have a continuous membership in the club will be referred to as “Charter” members. A member is not required to own a Corvette to be an active member in the club. If a member’s annual dues (and fees) are current, he/she is an active member in good standing. Active Members who have not paid their dues by the Aug business meeting will be dropped from the club roles and will not be members in good standing until their dues are paid. Unavoidable late payment can be coordinated with the treasurer and approved by the president.

C. The vice president or a selected member in good standing will conduct a 50-50 cash ticket drawing at each Monthly Business meeting and at any Club Event that involves the general membership and is approved by the Board of Directors. Tickets for the 50-50 will be sold to anyone present at the meeting/event and will be sold at the cost of $1 dollar per ticket up to 5 tickets and an arm’s length worth for $10.

D. Fund Raising – All club fund raising activities will be approved by the Board of Directors. Any member can propose a fund raising activity. The cost of a fund raising activity is reimbursable, not to exceed the fund raising event income.

E. All club income will be delivered to the Treasurer for accountability and deposit to the club bank account.

F. The Columbus Corvette Club is a non-profit organization that contributes to charity. Benefiting charities will be selected by a majority vote of the membership.

Section 2 – Compensation, Reimbursement

A. Participation in this club’s business is voluntary; no one shall be paid a salary.

B. No officer shall be reimbursed for expenditures incurred in planning an event or performing club business except as approved by the President, and only for an amount equaling $100 or less per transaction. Any authorized expenditures for purchase of supplies for a related event; stationary, postage, etc., when made with the express consent of the President must be documented by receipt and presented to the Treasurer for payment.

Section 3 - Expenses, Planned Activities

Members planning activities must submit to the Activities Director an estimated cost of said activities, who in turn will submit their request to the Board of Directors for their consideration. With the approval, in writing, of the estimated cost of the activities, the member may draw from the clubs Treasurer and advance no greater in amount than the approved estimate. Any amount over $500 requires approval by a majority vote of the Board of Directors to make a recommendation to the members for approval by a majority of the members present.

Section 4 – Debt

This Club will not incur any debt it does not have the on hand, uncommitted funds to pay, in full, upon demand.

Section 5 - Dissolution

If the club dissolves/disbands for any reason, all club debts will be paid in full; then, all remaining funds in the club’s checking account will be donated to the National Corvette Museum.

ARTICLE X – Elections

Section 1 – Procedures

Elections of new officers shall be held in the May meeting every year.

Section 2 - Methods of Nominating and Electing

The method of nominating and electing officers shall be as follows:

A. Any active member in good standing will have his/her name placed on the candidate’s slate by submission to the Secretary of a petition requesting his/her nomination, signed by the candidate and two (2) members in good standing.

B. Nominations from the floor will be accepted at the monthly business meeting in April. Nominations from the floor must be seconded and formally accepted by the nominee. If any member is nominated for more than one (1) office, the nominee must declare, before nomination are closed, which office will be sought. All nominations will be formally closed at the adjournment of the business meeting in April.

C. A list of offices and written procedures for nomination from the floor at the following monthly meeting will be published in the March monthly club meeting. Formal elections shall be conducted at the May club meeting. Officers will take office at the next meeting of the Board of Directors.

D. Nominees must be members in good standing.

E. Voting shall be done by secret ballot. The Membership Director shall provide a list of members eligible to vote, and ballots shall be distributed to those members only.

ARTICLE XI – Liability

Under no circumstances shall any individual member, member/officer or Director of the Corporation be individually liable for any debts or liabilities of the Corporation, of any kind, unless said individual member, member/officer or Director improperly creates said debt or liability, in the name of the Corporation, without the Corporation’s express or implied consent. In the event an individual member, member/officer or Director shall improperly create debt or liability, in the name of the Corporation, without the Corporation’s express or implied consent, then, said individual member, member/officer or Director of the Corporation shall be individually liable for any losses suffered, as a result of said improperly incurred debt or liability. So long as any individual member, member/officer or Director of this Corporation has not acted improperly, in creating a debt or liability in said Corporation’s name, without that Corporation’s expressed or implied consent, as referenced herein above, then and in any event, any individual member, member/officer or Director of said Corporation, against whom any claims, of any nature whatsoever, is directly made, for the Corporation’s debt or liability, shall be fully indemnified by said Corporation (To the extent of the available funds and assets of said Corporation) from any resulting loss of said debt or liability. Further, the Corporation will provide any up front legal expenses or cost required (To the extent of the available funds and assets of said Corporation); in order to defend said individual member, member/officer or Director of this Corporation in any legal proceeding resulting from the Corporation’s debt or liability.

ARTICLE XII – Indemnification

Indemnification, as provided for herein above, of the Corporation’s Officers and Board of Directors, is subject to said Officers or Directors having reasonably acted within the scope of their duties, as outlined by the Corporation, in any action(s), on their part, which incurred a debt or liability on the behalf of the Corporation. Should the Corporation reasonably find, from all evidence that is available to it, that a Corporate Officer or Director acted outside of their predefined scope of duties in incurring a debt or liability on behalf of the Corporation, then the Corporation shall have requirement or responsibility to indemnify said Corporate Officer or Director from any loss incurred by them individually, as a result of the same.

ARTICLE XIII – Amendment of the By-Laws

Procedure: The Board of Directors of the organization and/or one-third of the members in good standing, by a written petition submitted to the Secretary, may propose an amendment to these By-Laws. Upon such an approval being made, a copy thereof shall be distributed or mailed to each member no less than fourteen (14) days prior to the next regular club meeting and the proposal shall be voted upon at a regular meeting. An amendment must be approved by three-fourths (3/4) of the members present.

ARTICLE XIV – Competition, Eligibility, and Awards

Competition and awards shall be designed and established by the Activities Director with approval from the Board of Directors.

ARTICLE XV – Fiscal Year

The fiscal year of the organization shall run from June 1^st through May 31^st.

ARTICLE XVI - Discipline

Any member may be disciplined as determined by the Board of Directors, up to, and including expulsion from the club for violation of any By-Law or rule of the club, or for, in the opinion of the Board of Directors, conduct inconsistent and/or prejudicial to the best interest, objectives, and purpose of the club. Discipline shall be ordered by a vote of the Board of Directors for any member it deems to be culpable of such violation or conduct.